Delegation Resource Manual: Club Work
Page 11
YMCA PA Youth & Government Program
2.
Maintains accurate bookkeeping procedures, recording the specific source and amount of all
income and expense items.
3.
Presents a monthly finance report to the Executive Committee and club.
4.
Works with the secretary to be certain the annual club registration dues and all fees for state-
wide events are paid by the deadlines.
5.
Serves as chairperson of the club fund raising committee. The president may appoint the
members of this committee. All club members work in fundraising projects.
Parliamentarian
1.
Serves as resource to the Executive Committee and club in the rules of parliamentary procedure.
Is alert to deviations from these rules and informs members of correct procedure.
2.
The president may appoint this officer to chair the group that is responsible to develop bylaws,
and in successive years, to review this document and revise it as necessary.
3.
Interprets the bylaws as necessary during club meetings.
Chaplain
1.
Opens Executive Committee and club meetings with a message or reading of an inspirational or
introspective nature. The club may choose to open meetings with prayer and/or the pledge of
allegiance to the Flag.
2.
Serves as the Club Ethicist, an initiator of concern for human values and ethics throughout all
club activities, and keeps the meaning of freedom with its demand for intellectual honesty and
personal responsibility a continuing subject of concern and application.
3.
Maintains a special concern that all members of the club are treated equally, have equal
opportunity to express opinions and equal opportunity to participate in all club activities. Share
observations of inequity with the Executive Committee and other members when necessary.
Discuss serious concerns with the club advisor.
Delegation Leader
As indicated, the club president serves as the delegation leader and the vice president serves as
alternate. The individual in this position is the club delegation voice at the election convention,
convenes its caucus session there and attends the Delegation Leaders meetings during the Model
Government Convention.
If the president is a candidate for a state-wide office or other elected position, the vice president
serves as delegation leader during the election convention. In the event that both of these club
officers are candidates for state-wide office, the club secretary can assume the role of Delegation
Leader, or the club can elect another member for this role during the Election Convention.
Additional Offices
Large Clubs may choose to add officer positions in order to accommodate their needs. Such
positions include, but are not limited to, Bill Writing Coordinator, Research Coordinator,
Administrative Assistant, Historian, Photographer, Service Learning Coordinator, etc.
On the other hand, smaller clubs may need to consolidate positions like Treasurer/Secretary,
Parliamentarian/Chaplain, etc.
