Delegation Resource Manual: Club Work
Page 10
YMCA PA Youth & Government Program
Club Officers and their Duties
The following offices are recommended along with suggested duties:
President
1.
Plans the agenda for club and Executive Committee meetings in consultation with the club
advisor.
2.
Presides at club and Executive Committee meetings:
a.
Sets the climate by being friendly and permissive, yet businesslike and guiding;
b.
Leads discussion and debate without taking sides;
c.
Knows how to control the behavior of members in a firm but democratic manner.
3.
Informs all club members about activities of the Executive Committee.
4.
Appoints ad hoc committees to accomplish specific tasks as needed, and monitors and
supports their work.
5.
Coordinates all club functions and activities in regular consultation with the club advisor, the
other club officers, chairpersons of ad hoc committees, and as necessary, with school and
YMCA officials.
6.
Serves as the club delegation leader for statewide events.
7.
Has complete understanding of state-wide programs and makes certain club responsibilities
are met by the deadlines.
Vice President
1.
Works in partnership with the president and is prepared to assume the duties of that office if
necessary.
2.
Serves as alternate club delegation leader.
3.
Invites resource persons to club discussions and debates as decided by the group, and makes
certain they understand the specific assistance needed.
4.
Is certain that guest resource persons are properly welcomed, courteously treated and properly
thanked for their service to the club.
5.
Handles various details of program arrangements as necessary.
6.
May accept responsibility for club publicity efforts and news releases. (The president may
choose to appoint a publicity committee)
Secretary
1.
Keeps accurate minutes of Executive Committee and club business meetings.
2.
Handles official club correspondence.
3.
Maintains the club roster and attendance record.
4.
Working in consultation with the club advisor, prepares and submits all registration forms, bills
and other materials to the State YMCA Office by the deadlines announced.
5.
Works with the club treasurer to arrange for the payments of the annual club registration dues
and fees for state-wide programs.
Treasurer
1.
Collects and deposits all funds and pays all club expenses, working in consultation with the club
advisor.
