Delegation Resource Manual: Club Work
Page 9
YMCA PA Youth & Government Program
Tips for Conducting Effective Club Meetings
1. Involve Members
INVOLVEMENT equals RESPONSIBILITY.
The more involved one becomes in a project or organization, the greater responsibility one
feels for its success.
Involve club Officers in the club's operation.
Involve members in club meetings instead of just allowing them to be "spectators".
Ask members to help with projects instead of waiting for them to volunteer.
2. Plan Club Meetings in Advance
Hold a monthly Executive Committee meeting to finalize plans for that month's activities
and meeting.
Hold short weekly check meetings with Executive Committee.
3. Write Your Agenda
Write an outline of what is to be accomplished during the club meeting. This will display
confidence and earn you respect from the members. (BE PREPARED!)
4. Plan a Variety of Programs
Plan some fun meetings where the program may be a club outing or party. Plan speakers,
videos, etc. that meet the deeper needs and interests of club members.
Explore the resources of the school and community.
5. If club members complain that other members are unruly, don't pay attention, or talk during
business meetings, it may be that the following is happening:
The Presiding Officer does not have a written agenda.
The decision the club is asked to make is really one that the Executive Committee or the
President should make.
There is insufficient information collected in advance so the club members cannot make a
sound decision.
The Club President or Officers have made a decision in which the club members should
have shared.
There are too many items on the agenda.
When a new item of business requiring heavy debate is presented from the floor, the
Presiding Officer permits immediate discussion on it rather than referring it to a committee
for consideration at the next meeting.
